Site Help

Events Manger Help Topics

Creating an Event

Event owners can create an event by clicking the Create Content > Event menu item. In the form provided, you will provide all the relevant information about your event. To preview your event, click the Preview button. To save your event, click the Save button.

Editing an Event

Event owners can edit their events at any time by clicking My account > Manage My Events menu item. Once the detail view of the event is presented in the form, make any changes and click the Save button.

Cloning an Event

Event owners can clone (duplicate) events and edit the cloned version with new dates, locations, etc. by selecting the Clone tab in the Event Detail view for any particular event.

Email Confirmation

An email confirmation is sent by the system to each registrant. You may customize the email message on a per-event basis by selecting the Signup settings link in the bottom of the create/edit form. Confirmation emails can be customized by adjusting the message and token variables. The default confirmation email is:

 

You have successfully registered for the event:
%node_title
[field_start_date-view]
[field_location-formatted]
If you have additional questions about your registration or the event, please contact the event owner,
[field_contact-formatted] [author-mail].

For additional documentation and examples of formatting confirmation and reminder email, see the Customizing Events Manager Email page.

Email Reminder

By default, the system will automatically send an email reminder message 1 day prior to the event. You may customize the message by adjusting the message and token variables in the create/edit form. The default reminder notification is:

You have successfully registered for the event:

%node_title

[field_start_date-view]

[field_location-formatted]

If you have additional questions about your registration or the event, please contact the event owner,

[field_contact-formatted] [author-mail].

For additional documentation and examples of formatting confirmation and reminder email, see the Customizing Events Manager Email page.

Signup Broadcast

You can also send a broadcast email message to the registrants of your event. This can be done selecting an event and clicking the Signups tab. This will expose additional Signup features (Signup, List, Administer, Add, Signup broadcast).

In the Signup broadcast tab, you can create a customized email message that will be sent to all currently registered attendees.

How to get an Account

Events Manager accounts are available for university affiliated events. Contact Peter McMillan for an account.

Signup Settings

Signup settings is a new feature in this version of the Events Manager. This setting controls how the email reciept is constructed, send signup notification of new registations, confirmation email receipts, when automatic email reminders will be sent to users and the signup limits for the maximum number of users who can attend your events.

Managing Signup Registrants

  • Additional features are available to you in the Signups tab of your event. Here's a quick breakdown of your options.
  • Sign up tab shows you information about your signup information.
  • List tab shows a list of registrants who have signed up for your event.
  • Administer tab provides a signup summary of how many registrants have signed up for your event and the open/close status of the event. In the Signup details section, you can view the information about each signed up registrant. You can track attendance by selecting the checkbox and selecting "Mark as attended", "Mark as did not attend" or "Cancel signup" and then clicking the Update button.
  • Add tab allows an event owner to sign up a registrant.