Events Manager Email Tips

Customizing Email Confirmation and Reminder Messages

One of the features of this new version is the ability to customize email confirmation receipts and reminders on a per-event basis. The old version used a canned message that included the Title, Start Date, Time and Location. It was not possible to do any customization because of the design of the code.

Why would you want to customize your email messages? Primarily to personalize the email or add additional information about your event.

The signup module uses tokens to hold information about the event and the individual who is signing up for the event. These variables can be used in the email confirmation and reminder messages. Our standard message looks like this:

You have successfully registered for the event:
EHS - Introduction to Laboratory Safety
01/14/2009 9:00am
Sinsheimer 123
If you have additional questions about your registration or the event, please
contact the event owner, Brent Cooley bcooley@ucsc.edu.

As you can see, it's a pretty standard looking email receipt. Here's the source code that ouptuts the email message:

You have successfully registered for the event:
%node_title
[field_start_date-view]
[field_location-formatted]
If you have additional questions about your registration or the event, please contact the event owner, 
[field_contact-formatted] [author-mail].

As you can probably determine, %node_title is the Event Title, [field_start_date-view] is the Start Date, [field_location-formatted] is the Location and [author-mail] is the event owner's email address.

If you'd like to change the default message, you can look in the Signups link when editing your event information. There are a large number of tokens available to you. I do caution that you practice with your custom messages to ensure that you're getting the results you want. Call me if you get stuck.